Residence Authorization for Internships

This authorization allows international students to live in Spain while participating in an internship program through an internship agreement or an internship employment contract.

What is Residence Authorization for Internships?

A residence authorization for internships allows foreign students to live in Spain and participate in an internship program that enhances their knowledge, practice, and experience in a professional setting.

This can be achieved through an internship agreement or employment contract. Eligible applicants include those who have recently obtained or are currently pursuing a higher education degree.

The residence authorization for internships is designed to facilitate the entry and stay of third-country nationals who wish to undertake internships that complement their higher education.

This initiative supports the development of professional skills and practical knowledge in a real-world environment, bridging the gap between academic study and professional practice.

The program is open to individuals who have completed their higher education within the last two years or are still enrolled in a higher education program.

By obtaining this authorization, interns can gain valuable work experience in Spain, enriching their resumes and enhancing their career prospects. The host entities, whether public or private organizations, benefit from interns’ fresh perspectives and skills, creating a mutually beneficial arrangement.

Regulations Governing Residence Authorization for Internships

Several regulations govern the issuance and management of residence authorizations for internships in Spain:

Directive (EU) 2016/801: 

This directive outlines the entry and residence requirements for third-country nationals who wish to conduct research, studies, internships, volunteering, student exchange programs, educational projects, or au pair placements.

Law 14/2013: 

Aimed at supporting entrepreneurs and internationalization, this law includes provisions related to residence authorization for internships.

Organic Law 4/2000: 

This law covers the rights and freedoms of foreigners in Spain and their social integration.

DGM Instruction 4/2018: 

This instruction implements Directive 2016/801/EU into Spanish law, explicitly concerning internships.

These regulations ensure that the internship programs are structured, legal, and beneficial for interns and host entities, providing a clear framework for the application and approval processes.

Requirements for Residence authorization for internships

To apply for residence authorization for internships in Spain, you’ll need to provide a range of documents to ensure your application is complete and processed smoothly. Here’s a detailed look at the critical documents required:

Valid Passport or Travel Document

Your passport or travel document must be valid for the entire duration of your internship. This means it should expire at the end of your stay in Spain. Your passport should also have at least two blank pages for visa stamps. 

The validity period ensures that you will not face issues with passport expiration while in Spain, which is crucial for maintaining legal residency status.

Educational Documentation

You must provide educational documentation to prove your eligibility for an internship. This includes diplomas, transcripts, and certificates of enrollment. If you have completed a higher education degree within the last two years, you must submit a copy of your diploma or degree certificate. 

If you are currently enrolled in higher education, you should provide a certificate of enrollment or a recent transcript showing your current academic standing. This documentation helps establish that you have the necessary educational background for the internship role.

Medical Certificate

For internships lasting less than six months, a medical certificate is required to confirm that you do not have any diseases that could pose a significant risk to public health. This certificate should be issued by a recognized medical professional, who must detail that you are in good health and free from contagious diseases. This requirement is in place to protect public health and ensure that incoming interns do not introduce health risks to the local population.

Criminal Record Certificate

A criminal record certificate is required to demonstrate that you have no prior criminal convictions. This certificate should be issued by the relevant authority in your country of residence and cover the past five years. It must state clearly that you have no criminal record. This document helps ensure that you do not have a history of criminal behavior that could impact your suitability for the internship position.

Host Entity Identification

The host entity in Spain must provide identification details, including its Tax Identification Number (NIF) and a copy of its deed of incorporation. The NIF is essential for verifying the host entity’s legal status and fiscal responsibilities. The deed of incorporation proves that the entity is officially registered and authorized to conduct business in Spain, which is crucial for validating the legitimacy of the internship offer.

Legal Representation Proof

When the application is signed by someone other than the owner or principal of the host entity, you need to provide proof that this person has the legal authority to sign on behalf of the entity. This could include a power of attorney or a similar document that clearly states the individual’s authority to act in legal matters for the entity. This proof ensures that the person signing the application has the legal authority to commit the host entity to the internship terms.

Tax and Social Security Compliance

You must provide documentation showing that the host entity complies with Spanish tax and Social Security obligations. This could include recent tax returns, proof of Social Security contributions, and other relevant documents confirming the entity meets its financial and legal responsibilities. This requirement helps ensure that the host entity is in good standing with Spanish regulations and can fulfill its obligations related to your internship.

Proof of Health Insurance and Economic Means

You must show proof of adequate health insurance coverage if you still need an internship employment contract. This can be public or private health insurance that covers medical care during your stay in Spain. Additionally, you must demonstrate sufficient financial resources to support yourself during the internship. This proof can be in the form of bank statements, affidavits of support, or other documentation showing you can cover living expenses without relying on public funds.

Translated and Legalized Documents

Any foreign documents submitted as part of your application must be legalized and translated into Spanish by a certified translator. Legalization usually involves obtaining an apostille or equivalent certification to verify the authenticity of the documents. This ensures that your documents are recognized as valid in Spain and helps prevent any issues with document authenticity during the application process.

Application Process for Residence Authorization for Internships

The process of applying for residence authorization for internships involves several key steps. Here’s a more detailed look:

Submission by Host Entity

The host entity must submit the application electronically to the relevant Government Delegation or Subdelegation, including all required documents and forms. To avoid delays or rejections, the host entity must ensure all paperwork is complete and accurate. Electronic submission helps streamline the process and allows for quicker processing times.

Resolution Period

Once the application is submitted, the relevant authority has 30 days to decide. This period begins the day after the application is submitted. If you do not receive a response within these 30 days, the request is approved due to “administrative silence.” This means that the application is deemed accepted if there are no objections or additional requests for information within this time frame.

Visa Requirement

For those outside of Spain, obtaining a visa is necessary before entering the country. This involves applying at a Spanish consulate or embassy in your home country. The visa application process is governed by Law 14/2013, which outlines the procedures and requirements for obtaining a visa. Follow all instructions and provide all required documents to facilitate a smooth visa application process.

Foreign Identity Card

Suppose your internship residence authorization is granted for more than six months. In that case, you must apply for a foreign identity card (TIE) within one month of entering Spain or receiving the authorization grant. The TIE is an official identification card for non-Spanish residents and is necessary for various administrative procedures in Spain, such as opening a bank account or accessing healthcare services.

Duration and Renewal of Residence Authorization for Internships

The initial residence authorization is valid for up to twelve months or the length of the internship agreement, whichever is shorter. If the internship agreement is for six months, your authorization will be valid for six months. The authorization can be renewed once, with the total duration not exceeding two years. Renewal requests should be submitted before the current approval expires to avoid any lapses in your legal residency status.

When the internship is tied to an employment contract, the duration of the residence authorization matches the period specified in the contract. The authorization may be renewed according to labor legislation, which currently allows for renewals for up to one year. This flexibility ensures that your stay in Spain can be extended in alignment with your employment terms.

Internships in Spain: Opportunities and Benefits

Internships in Spain provide a wealth of opportunities for growth and development. Here’s an expanded look at the benefits:

Professional Development

Internships offer hands-on experience in your field of study or interest, allowing you to apply theoretical knowledge in a practical setting. This real-world experience is invaluable for skill development and can significantly enhance your resume and career prospects. Working professionally helps you build practical skills, gain industry insights, and understand workplace dynamics.

Cultural Exposure

Living and working in Spain exposes you to a rich cultural heritage and diverse traditions. This immersion helps you learn and appreciate Spanish culture, language, and customs. Engaging with local communities and participating in cultural activities broadens your perspective and contributes to personal growth.

Networking

Internships provide an excellent opportunity to build professional relationships and expand your network. By interacting with professionals in your field, you can make valuable connections that may lead to future job opportunities or collaborations. Networking in a new country also helps you understand global industry standards and practices.

How to Get Residence Authorization for Internships

Start by securing an internship position with a public or private entity in Spain. This entity will be responsible for providing you with the necessary internship agreement or contract and will act as your sponsor for the residence authorization application.

Prepare Required Documents

Gather all necessary documents, including proof of education, health insurance, and financial means. Ensure all documents are up-to-date, accurate, and adequately translated and legalized if needed.

Submit Application

The host entity must submit the completed application electronically to the relevant authorities. Verify that all required documents are included and that the application is submitted within the specified timeframe.

Follow Up

After submission, monitor the status of your application and be prepared to provide any additional information or documentation if requested by the authorities. Staying proactive and responsive can help expedite the processing of your application.

For those seeking guidance through the residence authorization process for internships in Spain, Marfour International Law Firm offers expert assistance. With a deep understanding of Spanish immigration and residency laws, Marfour provides tailored support to ensure your application is complete and meets all legal requirements. 

Their experienced team can help streamline the process, address any legal concerns, and maximize your chances of a successful application, allowing you to focus on gaining valuable international experience.

Frequently Asked Questions (FAQs)

What is the eligibility for residence authorization for internships in Spain?

To be eligible, you must be a non-EU, EEA, or Swiss citizen, have no criminal record, and either have obtained a higher education degree or are currently pursuing one.

How long does the application process take?

The application process takes 30 days from the day after submission. If no response is received within this period, administrative silence considers the application approved.

What documents are required for the application?

Required documents include:

• A completed application form.
• A valid passport.
• Proof of education.
• Health insurance.
• Proof of economic means.
• An internship agreement or employment contract.

Can I renew my residence authorization for internships?

Yes, the authorization can be renewed. An internship agreement can be renewed once, for a total period not exceeding two years. Renewals of an internship employment contract are subject to labor legislation.

What happens if I reside outside of Spain?

If you reside outside of Spain, you must obtain a visa according to the procedures outlined in Law 14/2013. This involves applying at a Spanish consulate or embassy in your home country.

Conclusion

Securing residence authorization for internships in Spain involves meeting specific documentation and procedural requirements, including valid educational credentials, proof of health insurance, and compliance with legal standards. Successfully navigating this process opens doors to valuable professional experience, cultural immersion, and networking opportunities, significantly enhancing your career prospects and personal growth while living in Spain.